E-Annex® is a solution, which has been developed to automate creation of Shipping Bill (For Exports) and Bill Of Entry (For Imports) Data to be transmitted to Indian Customs, printing of Common Declaration Form and documents like Exporter’s Invoice and Packing list, Manual Shipping Bill, GSP, AEPC, COO etc. Adequate care has been taken to minimize the data entry operations. This solution has been designed to reduce human errors, to being almost non-existent, which occur during the entry of the information in the Annexure. Shipping Bill and Bill Of Entry can be created by creating a new job directly in E-Annex. The job created for Shipping Bill and Bill Of Entry can be directly sent to Indian Customs via email from E-Annex. E-Annex reduces the operational cost by reducing the processing time and eliminating errors, which are very frequent when done manually. Eliminating repetitive data entry reduces the manpower cost.

The salient features of Shipping Bill (For Export) are as below:

• Prepare Shipping Bill in new format with updated Masters for DBK, DEPB, RITC etc.
• Keeps a record of shipping bills prepared with date, time and user wise.
•  Maintains a Job Register with queries for shipper, type of SB filed under various scheme codes etc. which can be used as MIS report.
• Various other MIS reports for better business understanding.
• Email/Fax Check List and Annexure to your Shippers, for their information, from the system. No need to scan or courier, saves paper and courier costs.
• Help available for all Masters. Need not type data again and again.
• Facility to prepare a duplicate job to minimize data entry for similar jobs.
• Transfer job from one location to another i.e. from Air to Sea or vice versa.
• Can Be Queried about Any & Every Job filed.
• Comprehensive and context sensitive Help available at all points of Data Entry.
• Send email with Shipping bill attachment from E-ANNEX® Version 4.0 directly OR alternatively use File Upload/Floppy Submission. No need to use and configure Netscape 4.7.
• Decodes the messages received back from ICEGATE/Customs and logs it into the Database system as per type of message (Shipping Bill No, Negative Messages with errors, DBK Release value etc.).
• Alerts you if a job is not filed from your system/office. Helps you in identifying fraudulent use of your CHA No.
• Multi user and multi branch version. You can prepare Shipping Bill and file Check List, Annexures from a single branch for all your other branches. Keep Dedicated Documentation Staff at One Location.
• User Friendly SINGLE SCREEN DISPLAY of all the Shipping Bills status at a Glance.
• Print Export Documentation like Manual Shipping Bill, GSP, COO, AEPC, SRTEPC, SDF, Invoice, Packing List etc. from same data. No Re-entry of Information.
• No need to explore ICEGATE website to submit the job.
• User can send N number of jobs in one time.
• User can export the formats of printouts in Acrobat Reader, Excel, Ms-Word Etc.
• All the Chapters of Drawback and DEPB are fed in the software. User can also see the description and other details of item of a particular head.
• If the software is running on multiple systems then the owner can see which user has created which job (By the facility of different log in).
• The user cannot file the incomplete jobs. We have put up Checks on multiple points.
•  The software automatically takes its backup so there is no chance of loss of data due to virus attack and system crash.

The salient features of Bill Of Entry (For Import) are as below :

• Prepare Bill Of Entry in new format with updated Masters for RITC, CETH, CTH and Notifications etc. including under DEPB, DEEC, EOU and other licence schemes.
• Prepare all types of Bill of Entries (e.g. Home consumption, Warehouse, Ex Bond).
• Prepare Bill of Entry for multiple invoices. Calculates the CIF value for each invoice from total given freight and insurance automatically.
• Calculates correct assessable value and duty structure for given notification. Prints Complete details in Check List for verification of job.
• Facility to prepare a duplicate job to minimize data entry for similar jobs.
• Can file Prior Bill Of Entry.
• File multiple IGMS and for ICD’s, file both local and Gateway IGMS.
• Keeps a record of Bill Of Entry prepared with date, time and user wise.
• Prints Import Declaration forms from given data.
• Maintains a Job Register with queries for shipper, type of BE filed, shows assessable value and duty calculated in a summary form etc. which can be used as MIS report.
• Can Be Queried about Any & Every Job filed.
• Comprehensive and context sensitive Help available at all points of Data Entry.
• Send email with Bill Of Entry attachment from E-ANNEX® Version 3.0 directly. No need to use and configure Netscape 4.7.
• Decodes the messages received back from ICEGATE/Customs and logs it into the Database system as per type of message (Bill Of Entry No, Negative Messages with errors, Bill of Entry and TR Challan for print etc.). Prints Bill Of Entry TR Challan and Declaration received from there itself.
• Alerts you if a job is not filed from your system/office. Helps you in identifying fraudulent use of your CHA No.
• Multi user and multi branch version. You can prepare Bill of Entry and file Check List from a single branch for all your other branches. Keep Dedicated Documentation Staff at One Location.
• User Friendly SINGLE SCREEN DISPLAY of all the Shipping Bills and Bill Of Entries status at a Glance.
• User can print Manual Bill of Entry.
• User can put multiple entries in case of single Government IEC.
• User can compare the rates of previous custom tariff with Current custom tariff.
• User can also take the Invoice wise Checklist print out.
• If some item has been missed due to data entry then user can add that item on right place.
•  User can print CHA Checklist.
• User can create Item Templates in advance and then apply them during data entry, system will bring the duty structure from the template and complete the entry. Great boon for data entry operators as chances of errors are reduced.